Manager, Fund Administration

Manager, Fund Administration

Key Responsibilities

  • Main point of contact on a day-to-day basis for the Fund Client’s Administration and cash management matters and critical issues that need to be addressed before work get disseminated to team members
  • Reviewing and authorizing Fund entities payments in line with the Authorized signatory listings and ensuring all day to day payments are sent to Banks in a timely manner before the respective cut-off times
  • Overseeing the opening of bank accounts that Vistra opens on behalf of Fund clients, coordination with bankers and ensuring all the bank accounts are opened in a timely manner
  • Overseeing that the investor static data changes are put through within the respective timelines and ensuring all static data changes are automated and migrated to a system
  • Coordinating with investors and clients in relation to Partner Transfers
  • Assisting the Accounting team in generation of Capital Call and Distribution Notices and disseminating the quarterly reporting’s (financial statements, investor reports, capital account statements)
  • Managing all aspects of new client on boarding and investor on-boarding including coordination of opening of new bank accounts, dealing with investors and lawyers, understanding legal documents, conducting investor and client KYC
  • Ensuring compliance with regulatory requirements and other requirements of the funds specifications
  • Over seeing Fund Administration team in their daily cash management/payment/static data update/client and investor on boarding responsibilities
  • Dealing with staff issues like leaves, sickness and other issues on a daily basis and ensuring staff are happy and motivated in their jobs
  • Assessing/planning the volume/level of work against timelines and disseminating daily work flows to other team members
  • Conducting formal staff evaluations on a six monthly and annual basis
  • Conducting 1st or 2nd interviews for Administrators • Providing formal/informal training to staff on both accounting and private equity/industry aspects
  • Undertake general administration and other special projects as assigned by the Director/MD

Qualifications and other requirements

  • Degree in Finance or equivalent
  • At least 2+ years of experience at the Manager level
  • At least 5+ years of experience in Fund Administration aspects either with another Fund Administrator or Fund Manager
  • 8 to 10+ years of overall work experience
  • Strong understanding of cash management aspects including payments, banking and bank account opening
  • Experience in client on-boarding and investor on-boarding matters and dealings with investors
  • Demonstrate computer proficiency and working knowledge of various software
  • Strong working knowledge of EXCEL and MS Word
  • English (mandatory), Mandarin (good to have) to liaise with Chinese speaking clients
  • Effective client-handling and people management skills
  • Excellent communication skills
  • Strong prioritizing ability and organizational skills
  • Strong attention to detail
  •  Analytical, meticulous and systematic in approach to work
  • Ability to meet deadlines, work under pressure and multi-task
  • Independent and resourceful
  • Self motivated, diligent, positive working attitude and strong desire to learn
  • Ability to work well in a faced paced, high growth, high volume atmosphere

Singapore (Raffles Place)

Vistra Singapore, 1 Raffles Place, #13-01 One Raffles Place, Tower 1 Singapore 048616
+65 6438 1330
+65 6438 1332

How to apply

If you meet the requirements, please send your detailed CV (English) to;

HR Business Partner
+65 6854 9900