Administrative Officer

Administrative Officer

Office       Luxembourg


Key Responsibilities

Your responsibilities:

  • Provide administrative and secretarial assistance to the Legal team,
  • Prepare various standard documents such as Minutes of Meetings, Powers of Attorney, ...,
  • Take care of signing contracts and administrative follow up,
  • Register extracts/certificates, arrange for legalizations, notarizations and apostilles,
  • Prepare letters, client invoices and payment instructions,
  • Relevant follow-up on the payment instructions,
  • Treat incoming mail and phone calls,
  • Responsible for filing and various other administrative duties,
  • Build up in-depth knowledge of your portfolio of clients.

Qualifications and other requirements

Your profile:

  • Relevant work experience in a similar position or with a professional services firm,
  • An excellent written and spoken knowledge of English. A good knowledge of any other European language is a distinct advantage,
  • Good presentation and client oriented,
  • You have excellent MS office skills (Word, Excel and Outlook); you are able to work independently as well as within a team,
  • You demonstrate excellent communication and organizational skills in order to meet tight deadlines.

Luxembourg

Vistra (Luxembourg) S.à r.l 14, rue Edward Steichen L-2540 Luxembourg
+352 42 22 29
+352 42 64 43

How to apply

If you meet the requirements, please send your detailed CV (English) to;

Human Resources Manager
jobsluxembourg@vistra.com
+352 422 229 262