Trainee Fund Administrator

Trainee Fund Administrator

Office       Jersey

Division   Alternative Investments

Key Responsibilities

  • Assist with all aspects of the administration of funds, management companies and associated fund structures in accordance with the office service standards and Vistra policy and procedures
  • Assist with all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes for routine meetings 
  • Undertake routine office and clerical tasks where necessary 
  • Prepare manual and electronic payment instructions to settle fund expenses 
  • Maintain accurate investor records on Investra and Penny/EZE and process investor changes 
  • Assist in the processing of routine fund operations, including investor calls and distributions 
  • Assist in investor take on and KYC due diligence on beneficial owners and controllers
  • Maintain accurate daily time-recording
  • Attain chargeability target and recoverability rate 
  • Preparing bank payments, raising cheques and monitoring actions by bank
  • Assist with quarterly client billing and collect client fees on a timely basis as requested 
  • Credit control - send out fee reminder letters, monitor bank balances for funds to settle fees, check office cash receipts for settlement of invoices and chase payments if needed 
  • Ensure all fees for the client portfolio are charged and collected on a timely basis

Qualifications and other requirements

  • Communication and organisation skills 
  • Time management to prioritise busy workload
  • Accuracy and attention to detail
  • Ability to work to deadlines
  • Ability to prioritise and work on own initiative
  • Attention to customer service 
  • Team focussed
  • Enthusiasm to learn and gain knowledge of all aspects of the role
  • The candidate will be expected to study for a relevant professional qualification (supported by Vistra) 
  • Basic technical knowledge (relevant in-house training to be provided) 
  • Computer literacy skills are essential 


Vistra (Jersey) Limited, 4th Floor, St Pauls Gate, 22-24 New Street, St Helier, Jersey, JE1 4TR
+44 1534 504 700
+44 1534 504 701

How to apply

If you meet the requirements, please send your detailed CV (English) to;

Human Resources Manager
+44 1534 504510

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