Manager / Assistant Manager, Corporate Secretarial

Manager / Assistant Manager, Corporate Secretarial

Key Responsibilities

Malaysia Portfolio:
  • Well versed with Company’s Act 2016
  • Assist in drafting SOPs
  • Assist in taking and drafting minutes of meeting
  • To ensure the Annual compliance i.e. Annual reminder, AGM and submission of Annual return is adhered
  • Attending to clients
  • Overseeing invoicing and debt collection
  • To ensure the statutory records are updated both hard and soft copy
  • Drafting of resolutions
  • Drafting internal training material for junior staff
  • To conduct training for junior staff (under the supervision of the HOD)
  • To promote teamwork and performance oriented culture
  • Assist with work permit application for foreign worker
  • Assist with the preparation of documentation for license/grants/incentives application
  • To share ideas or solution for improvement in the following areas:
    • System/software
    • Workspace
    • Staffing
    • Template
Singapore Portfolio:
  • To assist the Singapore company secretarial matters during her downtime (work will be delegated by her immediate superior i.e. Malaysian HOD)
  • Assist in the preparation of minutes, resolutions, annual return and statutory documents etc. for Singapore companies
  • Assist in updating ViewPoint on the statutory and other transactional changes
  • Assist in saving the statutory records in DMS

Qualifications and other requirements

  • Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Secretarial or equivalent.
  • Required language(s): English, Bahasa Malaysia
  • At least 8 Year(s) of working experience in the related field is required for this position.
  • Preferably Manager specialized in Secretarial or equivalent.


Vistra Corporate Services (Malaysia) Sdn Bhd L2-03 (B), No 2 Persiaran Medini Utara 3, Hab ONE Medini 79000 Iskandar Puteri Johor Darul Takzim
+60 726 76100
+60 726 76199

How to apply

If you are interested to explore further, kindly send your updated CV to

HR Business Partner
+65 6854 9900