Assistant Manager, Invoicing & Collections

Assistant Manager, Invoicing & Collections

Function of Invoicing & Collections (IC) Team

  • Operate as part of Finance Shared Services Centre (Finance SSC) Asia.
  • Responsible for the Order-to-Cash (O2C) end-to-end process.
  • Responsible for accurate and on-time issuance and payment application of all customer invoices & credit notes.
  • Provide good customer service to our internal and external stakeholders.
  • Achieve operational efficiency while providing solutions to address our stakeholders’ issues.
  • Partner with customer facing teams, IT and other stakeholders to influence ViewPoint setup & development.
  • Manage the trade intercompany processes to ensure completion of ViewPoint billings.

Key Responsibilities

Main Duties

  • Primary responsibility - contribute to the functional excellence of the Finance SSC.  Act as the right hand person to the Invoicing & Collections Manager.
  • Lead and manage the Fund Application team to achieve higher efficiency & effectiveness.  Ensure that corporate policies & procedures are adhered to.  Maintain a high level of customer service to internal and external customers.
  • Lead, perform & monitor completion of fund application and bank reconciliations in various systems.
  • Ensure month end close schedules and other reconciliations are completed on time.
  • Support system integration which includes, but not limited to, the design, testing and implementation of new systems and functionalities in ViewPoint, SAP, and other systems where applicable.
  • Support and facilitate integration of newly acquired businesses into Finance SSC (including data migration and verification).
  • Act as subject matter expert in supporting various business projects.  Ensure effective and timely communication of process and control requirements to external/internal customers.
  • Lead and contribute to continuous process improvements.  Support & participate in process documentation and standardization of processes to ensure the agreed processes are strictly adhered to.
  • Assist in the identification and escalation of risks, quality and timeliness issues, provision of mitigation and remedial action plans where necessary.
  • Support internal and external audits requests, perform ad hoc tasks and projects.
  • Lead, develop, support, mentor and provide guidance to team members on complex issues.

Qualifications and other requirements

The successful candidate should possess the following:

  • Degree in accounting, or qualified accountant with good computer skills especially in Excel.
  • At least 7 years of relevant experience.
  • Demonstrated ability to lead and make sound decisions.  Committed team player.
  • Good interpersonal, written and verbal communication skills are essential.
  • Proven track record of successful process improvements. 
  • Able to work under pressure in meeting deadlines. Hardworking.
  • Strong project management skills with good analytical business acumen.
  • Results-oriented and detail-minded person with ability to see the big picture.
  • Highly motivated self-starter with ability to deal with ambiguities, able to work within ill-defined boundaries and challenge status quo.
  • Work experience in a Shared Services Centre an advantage.
  • Fluent in written and spoken English & Chinese.

Hong Kong

Vistra (Hong Kong) Limited, 19/F, Lee Garden One, 33 Hysan Avenue, Causeway Bay, Hong Kong
+852 2521 3661
+852 2845 9198

How to apply

If you meet the requirements, please send your detailed CV (English) to;

Celestina Cheung
+852 2848 0201