(Senior) Assistant - Corporate Services in Frankfurt

(Senior) Assistant - Corporate Services in Frankfurt

Ranked among the top three corporate service providers globally, Vistra's specialist colleagues provide tailored trust, fiduciary, fund and corporate services.

Vistra has a diverse global workforce of more than 4,000 people across over 40 jurisdictions throughout the Americas, Europe, Middle, East, and Asia Pacific.

Vistra in Germany is one of the leading providers of corporate, advisory and real estate services in Germany, employing over 250 qualified professionals at 6 locations.

Vistra offers you the opportunity to be part of a dynamic industry that is expanding its services and coverage in an increasingly global world. We also give you the chance to join an industry leader that is in major growth mode.

Come and work alongside talented colleagues who bring expertise across a range of business disciplines, from legal, accounting, finance, investment and compliance to IT, operations, business development, marketing and HR.


Key Responsibilities

  • Manage duties falling under the consideration of Office Administration

  • Answer phone calls, reception duties and responding to client enquiries

  • Prepare routine correspondence with appropriate parties

  • Handle incoming and outgoing mail

  • Manage and review CRM, filing and office systems

  • Arrange schedules, appointments and bookings

  • Prepare and attend meetings, take action points and write minutes

  • Organise the office layout and maintain supplies of stationery and office equipment

  • Support the client team with administration matters


Qualifications and other requirements

  • Legal administration and interpersonal skills

  • Delivery focused problem solver with organisational and prioritisation skills

  • Attention to detail and deadline-oriented with a focus on quality and client service

  • Excellent team player but also able to work independently

  • A minimum of 5 years relevant working experience

  • Proven track record in dealing with international clients and advisors

  • Experience in legal or financial services industry is an advantage

  • Completed vocational training as legal assistant (Rechtsanwaltsfachangestellte) or equivalent

  • Bachelor’s degree preferred but not required

  • Good command of MS office (Word, Excel and Outlook)

  • Excellent communication skills in both spoken and written English and German

Germany

Vistra GmbH & Co. KG Wirtschaftsprüfungsgesellschaft Universitaetsstrasse 71 D-50931 Cologne Germany
+49 221 800 508 0
+49 221 800 508 50

How to apply

If you meet the requirements, please send your detailed CV (English) to;

Managing Director, Frankfurt
marcus.friedrichs@vistra.com
+49 69 5830 3570 25