Junior Management Assistant

Junior Management Assistant

Vistra Amsterdam is recruiting a Junior Management Assistant. In this position you will be responsible for scheduling complex appointments, coordinating meetings and taking care of several secretarial tasks under supervision of the Management Assistant. You are ‘the ears & eyes’ of the organisation and act one step ahead and make sure that all board members are can rely on your services. 

Key Responsibilities

  • Plan and organize meetings with internal and external participants, including booking boardrooms etc.
  • Planning timeslots and monitoring receipt of signatures
  • Proactively manage calendars board members
  • Coordinate and monitor business travel arrangements for the management and prepare all necessary travel documents
  • Process all administrative supportive tasks for the management board
  • Assist in preparing management presentations, meetings with personnel and external visitors of the management board
  • Administration of expense sheets
  • Reviewing documents drawn up by business teams and staff departments
  • Professional and timely management of incoming phone calls
  • E-mail correspondence with internal and external business relations
  • In general assist and support the Management Assistant

All these tasks are supervised by the Management Assistant and depending on your own performance you can grow and get more responsibilities.

Qualifications and other requirements

  • Secretarial degree (MBO) with approx. two years of relevant work experience, preferably within a complex and international environment
  • Well organised
  • Know how to prioritize
  • Discreet
  • Precise and punctual
  • Multi tasker
  • Team player
  • Services minded
  • Fluent in English and Dutch
  • Fulltime available (or 32/36 within 5 days)


Atrium Building, 8th Floor Strawinskylaan 3127 1077 ZX Amsterdam
+31 88 560 9950
+31 88 560 9960

How to apply

If you meet the requirements please click the 'apply' button below. For specific questions, you can contact Nathalie Haans (Senior Corporate Recruiter) at phone number + 31 (0) 88 5609854.

Apply Here