Vistra Amsterdam is recruiting an Executive Assistant. You will work for one of the Vistra Board members (one on one position) as well as assist an internal project team. In this position you will be responsible for scheduling complex appointments, coordinating meetings and taking care of several secretarial tasks. You are dealing with highly confidential information and work together with other staff located in Amsterdam and other Vistra offices around the world.
Key Responsibilities
- Plan and organize complex meetings with internal and external participants, including booking boardrooms etc.
- Proactively manage calendars board members and project team
- Coordinate and monitor business travel arrangements and prepare all necessary travel documents
- Process all administrative supportive tasks
- Assist in preparing management presentations, meetings with personnel and external visitors
- Administration of expense sheets
- Professional and timely management of incoming phone calls
- E-mail correspondence with internal and external business relations
Qualifications and other requirements
- Secretarial or hospitality degree (HBO) with approx. 5 years of relevant work experience, preferably within a complex and international environment
- Well organised
- Know how to prioritize
- Discreet
- Precise and punctual
- Multi tasker
- Services minded
- Excellent MS office skills (PowerPoint)
- Fluent in English
- Fulltime available 40 hours (or 32/36 within 5 days)
